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Privacy Policy Statement Pursuant to Article 13 of Regulation (EU) No. 2016/679

Pursuant to and having the effects arising from Article 13 of Regulation (EU) No 2016/679 of the European Parliament and of the Council of 27 April 2016 regarding the processing of personal data of natural persons and the free circulations of such data, which repeals Directive 95/46/EC, and is also called the General Data Protection Regulation (hereinafter "GDPR"), we hereby inform you that the personal data voluntarily submitted by you to Fiere Internazionali di Bologna - BolognaFiere S.p.A. (hereinafter also called the "Company" or "BolognaFiere") will be processed in compliance with current legal provisions governing the protection of personal data and, in any event, in accordance with the confidentiality principles followed by the Company in its operations.

1. Categories of data subjects and categories of data processed
The personal data processed concern: exhibitors, buyers, visitors, journalists, speakers/lecturers, participants in contests and/or workshops, third party organisers, prospect (subjects who have expressed an interest in the events, for example by giving their business cards or by requesting information or estimates), those who act on their own and/or as internal contact persons of legal entities, bodies or other organisations.
BolognaFiere will only process personal data that cannot be traced back to the categories of particular data. Specifically, the Company will process the following data provided by you: i. As to exhibitors: name and surname, company name of the organisation to which they belong, contact details, residence or head office, country of origin, website, sector of activity, type of product or service offered, product category, brand, bank details, tax code/ VAT number, IP address, etc.;
ii. As to buyers: name and surname, company name of the organisation to which they belong, contact details, work position, address of residence or registered office, website, sector of activity, main categories of products or services of interest to the buyer and/or marketed by him, bank details, tax code/VAT code, IP address;
iii. As to visitors: name and surname, contact details, working position, home address, website, sector of activity, main categories of products or services of interest, bank details, tax code/VAT number, IP address;
iv. As to journalists/bloggers: name and surname, contact details, sector, role and header of affiliation, tax code/VAT number, registration code in the register, bank details, IP address;
v. As to speakers/lecturers: name and surname, contact details, sector, tax code/VAT number, bank details;
vi. As to prospects: name and surname, contact details, sector, tax code/VAT number, business card, IP address.

2. Purpose of treatment
Your personal data will be processed for the following purposes:
a) obligations connected with the execution of the contract for the purchase of the ticket for the event held at the venue selected by the Company;
b) in order to comply with legal obligations incumbent upon the Company, including administrative and accounting purposes;
c) organisational planning and management of events: e.g. issue and payment of tickets, credits and entry passes, management of personal identification cards (with photo ID) for security purposes, planning and management of specific services requested by you (e.g. translation services, hostesses, catering, accompaniment), management of contracts signed by us with third party suppliers of goods and/or services used by you during or in connection with events; publication of first and last name or name and company name, telephone number, fax, email, website, in the online and printed official catalogue of the event in which you participate; communication, at your request, of pre-contractual information (e.g. programs, proposals, etc.) related to the events, drafting of letters of invitation for the application for consular visas; registration through the form available on the website and management of your application (e.g. as a buyer), as well as all activities related to the evaluation and selection process;
d) direct sales of services similar to those purchased by you, pursuant to the provisions of art. 130, paragraph 4 of Legislative Decree no. 196/2003 as amended by Legislative Decree no. 101/2018 (so-called "soft spam"). It will be possible for the Company to use the e-mail address you provided in the context of the purchase of the ticket for the exhibition. However, you may, at any time (initially or on the occasion of subsequent communications) oppose such processing by means of a specific request to the Data Controller, formulated in accordance with the provisions of article 8 below of this information notice;
e) in order to conduct statistical surveys and market research;
f) profiling activities that are relevant for privacy purposes only if they concern natural persons, sole proprietorships, partners/administrators, or internal contact persons of corporations, bodies or organisations.
In some cases, we associate the information you provide with additional personal data collected while you are visiting our websites or using the services provided by those websites (e.g. cookies relating to the pages of our website visited, the country from which you are connecting) or through other communication channels (e.g. social media). The profiling allows us, in particular, to limit the sending of promotional communications not relevant to the likely expectations and needs of the person concerned or through unwelcome channels. g) sending of information and promotional communications, also of a commercial nature, advertising material, including those relating to subsequent years of the same exhibition, offers of goods and services by post, Internet, telephone, e-mail, MMS, SMS from Italy or from abroad (including from countries outside the European Union) by the Company or by physical or legal entities that collaborate in the commercial activities of the Company, by parent companies, subsidiaries and/or affiliates of the BolognaFiere Group;
h) transfer of personal data to third parties, which are companies of the BolognaFiere Group, organizers of exhibitions or partners involved in the organization of individual exhibitions, for the launch by the latter of independent direct marketing initiatives relating to their products and services.

3. Provision of data. Consequences in case of failure to provide data
With reference to the purposes highlighted in points a) and b) of article 2 above, the provision of data is mandatory. Any refusal by you and/or the provision of incorrect and/or incomplete information would involve:
– the impossibility to stipulate the contract for the purchase of the ticket for the exhibition event and/or to guarantee the regular and timely execution of the relative contractual relationship and, therefore, the impossibility to access the said event;
– the results of the processing of personal data do not correspond to the obligations imposed by current legislation, including tax legislation.
With reference to the purposes referred to in point c) the provision of data is mandatory and failure to provide data will result in the inability to plan and manage all organizational activities useful to enable you to participate efficiently and effectively in events and to manage relations with third-party suppliers of goods and services functional and / or related to events, and, if you are a buyer, the inability to register through the form available on the website and manage your application.
With reference to the purpose referred to in point d) we inform you that the Privacy Code allows the so-called "Soft spam". This means that, without having to obtain your express consent, we may use the e-mail address that you provided in a previous purchase, in order to proceed, by sending by email, to commercial communications and offers of sale, provided they relate to products and services similar to those you have already purchased.
Upon receipt of any communication and/or promotional email sent by BolognaFiere for this purpose, you will be informed of the possibility of objecting to the processing of your data at any time, easily and free of charge (by notifying your choice of opt-out through the methods provided for therein). Otherwise, with reference to the purpose highlighted in point e) of article 2 above, the provision of data is optional and failure to provide data will only result in the impossibility for the Company to develop studies and statistical and market research.
With reference to the purposes highlighted in points f) and g) of Article 2 above, the provision of data is optional and failure to provide data will only result in the inability to send communications limited to your likely expectations and needs and to send you information and promotional communications.
With reference to the purposes highlighted in point h) the provision of data is optional and failure to provide data will only result in the inability to transfer your data to third parties for the performance of independent direct marketing actions.
During the events we or photographers and / or video makers authorized by us can carry out video shooting (including voice recording) and / or photographs. These generic images concern trade fairs that can be qualified as public events and are therefore processed, without your consent, for publication on our websites/landing pages and social profiles (e.g. Twitter, Facebook, Youtube, etc.) and in brochures, catalogues, flyers and other paper material that promotes the events.
If, however, these images portray you in a recognizable way, BolognaFiere may publish them for the same promotional purposes, on our above-mentioned paper materials or electronic/digital channels intended for the public (e.g. catalogues, brochures, flyers, websites/landing pages, blogs, social networks), only with your specific consent (which is the legal basis for the treatment), issued on site to our photographer and / or official videomaker.
In the latter case, you may refuse to give your consent and thereby inhibit the processing of your personal data; by giving us your consent, you expressly waive any financial consideration for the use of your image. You can ask at any time after the obscuration of the face portrayed in the images published online, without prejudice to the lawfulness of the treatment operated until the date of the obscuration.

4. Methods of data processing
The processing of personal data will be carried out using suitable paper, electronic and/or telematics tools, with logic strictly related to the purposes mentioned above and, in any case, in such a way as to ensure the security and confidentiality of the data.
We collect data primarily through the following channels:
- through online forms or paper forms or through pre-registration or participation apps filled in by you and/or acquired by third party operators authorized by us;
- through mobile devices such as tablets, totems, smartphones operating during events;
- with a business card you gave us.
For events that for security reasons of the premises and / of products/items displayed to the public require the creation of an identification card with a photo, we will collect your photo through online registration forms or through a photo session held at the entrance of the Exhibition Centre by personnel authorized by us. In the case of events organized or hosted by third partners, data may also be collected through third partners.
The data collected may be processed by personnel expressly authorized by us, to the extent strictly necessary for the performance of their respective activities assigned to them (e.g. from a legal, commercial, marketing, administrative, logistical, IT, management control, etc.)

5. Recipients or Categories of recipients of personal data
Your personal data may be disclosed to shareholders, members of the board of directors or other administrative bodies and, in any case, to the Data Protection Officer, external managers, data processors and/or data processors appointed by BolognaFiere in the performance of their duties.
Your personal data may be communicated to any persons who provide BolognaFiere with services or services instrumental to the purposes indicated in paragraph 2 above, such as, but not limited to, parent companies, subsidiaries, affiliates and/or associates, joint venture partners; subjects, bodies and/or companies that manage and/or participate in the management and/or maintenance of websites and electronic and/or telematics instruments used by us, photographers and/or videomakers that produce video-audio materials or the related post-production, journalists and newspapers, companies that provide the services necessary for the organisation and management of events (e.g. stand building and equipment suppliers, on line and paper catalogues publishing, logistics, security, surveillance, first aid, hostesses, etc.), diplomatic representatives, consultants, law firms, banks, service providers as for marketing and communication; other subjects in charge of managing the selection process and management of the relative benefits for buyers (such as insurance companies, travel agencies, hotels), etc..

6. Data transfer to third countries
Your personal data may be communicated and/or transferred abroad, in accordance with the provisions of current legislation, even in countries outside the European Union, or if necessary, in the countries where the recipients referred to in the previous paragraph have their headquarters.
In all the above cases, the transfer is necessary for the execution of the contract with the person concerned or for the execution of contractual measures adopted upon request, or to ascertain, exercise or defend a right in the Court; in general, it is carried out on the basis of an adequacy decision of the Commission (Art. 45 of the GDPR) or in accordance with the standard data protection clauses or other appropriate guarantees pursuant to Articles 46 or 49 of the GDPR.
In the event that a Commission adequacy decision has not been taken and the other guarantees laid down by the GDPR do not apply, the communication and/or transfer of data outside the European Union will be subject to your consent, after having been informed that the country in question does not provide an adequate level of protection.

7. Time of treatment
Your personal data will be processed only for the time necessary to achieve the same purposes for which they are processed (eg 10 years from the signing of the contract).
8. Rights of the data subject
We inform you that at any time in relation to your data, you may exercise your rights under the limits and conditions provided for in Articles 7 and 15-22 of the GDPR.
To exercise these rights, described below, please contact the Data Controller at privacy@bolognafiere.it; this request will be responded to without delay within one month of receipt of the request.
In detail, you have the right to:
- to obtain confirmation of whether or not personal data concerning you are being processed;
- where processing is in progress, obtain access to personal data and information relating to the processing and request a copy of the personal data;
- to obtain the adjustment of inaccurate personal data and the integration of incomplete personal data;
- to obtain, if one of the conditions laid down in Article 17 of the GDPR is met, the deletion of personal data concerning you;
- to obtain, in the cases provided for in Article 18 of the GDPR, the limitation of treatment;
- to receive personal data concerning you in a structured, commonly used and readable format by an automatic device and request their transmission to another holder, if technically feasible.

Right of opposition
Everyone has the right to object at any time to the processing of his / her data in pursuit of a legitimate interest of the Data Controller. In case of opposition, data will no longer be processed, unless there are legitimate reasons for the processing prevailing over the interests, rights and freedom of the person concerned or for the establishment, exercise or defense of a right in the Court.

Right of objection and revocation of consent in relation to processing for marketing and profiling purposes
With reference to the processing of data for the purposes referred to in sub e), f), g) and h) of the above paragraph "Purpose and legal basis of processing", each interested party may revoke at any time the consent given or oppose their processing, by writing an email to privacy@bolognafiere.it.
The revocation of your consent will not affect the lawfulness of the processing based on the consent given before the revocation.
Opposition to processing by such means also extends to the sending of commercial communications by postal service or telephone calls with operator, without prejudice to the possibility of exercising this right in part, for example by opposing only processing by automated communication systems.

Right to complain to the Privacy Guarantor
Finally, pursuant to Article 77 of the GDPR, we remind you that you have the right to complain to the Privacy Guarantor, if you believe that your rights under the GDPR have been violated, in the manner indicated on the website of the Privacy Guarantor accessible at www.garanteprivacy.it.

9. Data Controller, Data Processors and Data Protection Officer
The Personal Data Controller is Fiere Internazionali di Bologna - BolognaFiere S.p.A., in the person of its pro tempore President, with headquarters in Bologna, Italy, Viale della Fiera No. 20.
The updated list of Data processors is available at the Data Controller's headquarters, or may be requested by email at: privacy@bolognafiere.it.
The Data Protection Officer may be contacted at the following email address: dpo@bolognafiere.it.
This Privacy Policy Statement will be subject to updates. BolognaFiere therefore invites data subjects who wish to get acquainted regarding the processing of their personal data to check periodically the "Privacy Policy" section of the institutional website www.bolognafiere.it.



CONSENT TO THE PROCESSING OF PERSONAL DATA
Having read the above Statement, I hereby consent to my personal data being processed with the methods indicated above for the purposes of:

Organisational planning and management of events (c);

Elaboration of studies and statistical and market research (e);

Requirements related to profiling activities (f);

Sending of information and promotional communications, also of a commercial nature, advertising material, including those relating to the following editions of the same exhibition, offers of goods and services by post, internet, telephone, e-mail, mms, sms from italy or from abroad (including from countries outside the european union) by the company or by physical or legal entities that collaborate in the commercial activities of the company, by parent companies, subsidiaries and/or affiliates of the bolognafiere group (g);

Transfer of personal data to third parties, which are companies of the bolognafiere group, organizers of exhibitions or partners involved in the organization of individual exhibitions, for the launch by the latter of independent direct marketing initiatives relating to their products and services (h).

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